Fleet Coordinator – Support the Day-to-Day Running of a 300+ Vehicle Fleet
Are you highly organised and great at keeping things running smoothly behind the scenes?
Looking for a role where you can build experience in fleet, compliance, and operations?
Can you keep our fleet organised, compliant, and running efficiently day to day?
As our Fleet Coordinator, you’ll support the smooth running of a fleet of approximately 300 vehicles, helping to ensure everything is compliant, maintained, and ready for use.
You’ll work closely with internal teams, drivers, and external partners including fleet providers, garages, and insurers.
Key responsibilities include:
- Supporting day-to-day fleet operations
Maintain accurate vehicle records, including allocation, mileage, servicing schedules, MOTs, and insurance details.
- Helping ensure compliance and safety standards
Support checks to ensure drivers hold valid licences, assist with audits, and help maintain compliance with UK legislation and company policies.
- Coordinating maintenance and repairs
Manage defect reporting, arrange servicing and repairs, and liaise with garages to keep vehicles roadworthy.
- Monitoring costs and reporting data
Track fuel usage, telematics data, and general running costs—supporting reporting and identifying trends.
- Supporting drivers and incident processes
Assist with accident reporting, claims administration, and general driver queries, ensuring timely follow-ups and accurate records.
You’ll know you’re succeeding when fleet records are accurate, vehicles are maintained on time, and day-to-day operations run without disruption.
What do you need to bring to the role?
- Experience in an administrative, coordination, or operations role
- Strong organisational skills and attention to detail
- Comfortable working with systems, spreadsheets, and data
- Good understanding of compliance processes (fleet experience is a bonus, not essential)
- Confident communicating with internal teams and external partners
What kind of person thrives in this role?
- Highly organised – you enjoy keeping things structured and up to date
- Detail-focused – you spot errors and keep records accurate
- Supportive team player – happy to collaborate and help others
- Proactive – you don’t wait to be asked, you stay one step ahead
You’ll be part of a team that values reliability, teamwork, and continuous improvement—where your role is key to keeping operations running smoothly.
Does it sound like a match to you?
Apply today to join a team where your organisation and attention to detail will make a real impact.